Free Contractor Invoice Template — Labor, Materials & Project Billing
Built for general contractors, subcontractors, and tradespeople. Include labor costs, materials, and project details in one professional invoice.
Your Business Details
Client Details
Line Items
| Description | Qty | Unit Price | Amount | |
|---|---|---|---|---|
$ | $0.00 |
What to Include on a Contractor Invoice
Contractor invoices have specific legal and practical requirements beyond a standard business invoice. Our template includes all required fields.
4 Types of Contractor Invoices
Progress Invoice
Billed at project milestones — 30%, 60%, 100%. Protects cash flow on long construction projects.
Time & Materials Invoice
Used when scope is uncertain. Bills actual time worked plus materials used — transparent for client.
Fixed Price Invoice
Agreed lump sum for a defined scope. Simple and client-friendly for well-defined jobs.
Final / Completion Invoice
Marks project complete. References all prior payments. Shows the final balance due.
Frequently Asked Questions
Should a contractor invoice include a license number?▼
Recommended in most states and countries for legal compliance.
How do contractors handle change orders on invoices?▼
Add a separate line item labeled 'Change Order #X' with description and agreed cost.
What are standard payment terms for contractors?▼
NET 30 is most common. Some use milestone-based partial payments.
Can I invoice for materials and labor separately?▼
Yes. Add unlimited line items with custom descriptions for labor, materials, equipment rental, and subcontractors.
What is a progress billing invoice?▼
Invoicing in stages as work progresses (30% on start, 30% at midpoint, 40% on completion). Protects cash flow on long projects.
Create Your Contractor Invoice Now
Labor, materials, change orders — all in one professional PDF.